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Benjamin Park, Archive Assistant discusses his first impressions as a new member of the Theatre Collection and what he has learned from his colleagues around him. 

I joined the Theatre Collection during the middle of September as a maternity cover for one of the Archive Assistants. It is the first time I have worked in an archive and the past couple of months has been an insightful period, full of discoveries and curiosities.

I was not a stranger to archives before this, and neither a stranger to the Theatre Collection. My background was varied, and many threads seemed to lead me here. Prior to this role I was a Library Assistant, working just up the hill from the Theatre Collection at other sites within the University of Bristol. That was my first experience professionally working with collections. During and before this point, I was a student of literature and most recently a PhD researcher writing on Samuel Beckett. This necessitated many visits to archives and gave me an understanding of their value and function from the perspective of a user. The final thread leading me to this archive was my previous work as an amateur playwright and director in Edinburgh for a span of two years.  That experience concreted my respect and admiration for the ephemeral art of theatre. I first discovered the Theatre Collection itself during an oral history research project I undertook with the university. During this project, my fellow researchers and I spent a day in the archive and were introduced to some of their brilliant objects. Later, I interviewed the former Director of the Theatre Collection, Jo Elsworth, in which she showed me a digitised piece of toast from 1994 held by the archive. This innovative piece of marketing was created by Julie Flowers and Rosalind Howell for their performance Grill. I never stopped thinking about that toast and hoped one day to work closer with the Collection.

A Piece of Toast at the National Review of Live Art 1994 by Julie Flowers and Rosalind Howell. [Theatre Collection Reference: RLAP/G/94] A 3D Model of the Toast can be found on Sketchfab.  

Fortune was in my favour, and here I am. These months have taught me a lot about archives and collections, and many things that I could only glean hints of before as a user. In my first few weeks, I was introduced to the current team of archivists, and each guided me in their own way to the tips, tricks, and skills required to be a great archivist, as they all are. Jill Sullivan was of particular help in my training and led me to discover the first incredible idiosyncrasy that separates work in an archive collection from my previous work in a library collection, that being the importance of the working mind of an archivist.

As Jill and I would be working on a retrieval together, going through a list of items that a researcher had requested, I would see a sudden flash in her mind as she remembered a particular item of special relevance to the research. An item, tucked away in a folder, in a box amongst hundreds of other boxes.

I would come to learn that the primary and most important role of an archive is to protect and preserve materials to be safely stored in perpetuity. The safety of the item comes first, the next (huge) task is the project of cataloguing so that these items are known, publicly facing, and of easy discovery to researchers and enthusiasts alike. However, the second part of this process takes time, time to secure funding and resources for the detailed cataloguing of these unique collections. Therefore, in archives across the world there are items that are safely stored, waiting for the appropriate funding and allotment of time to be catalogued onto a public-facing database. Bundles of letters, marginalia in private books, early sketches and drawings of obscure artists, and countless other items lay safe on the shelves of many archives, almost a secret. To mitigate this situation, the Theatre Collection currently has a project to box list any uncatalogued collections and it creates web pages and collection-level catalogue descriptions for the public of these collections. But what is most striking to me, is that the collections are intimately known by staff; many of these items are ‘catalogued’ in the working mind of the archivist. At the Theatre Collection, when a person makes an enquiry to explore our holdings and search for material related to their research, in addition to the catalogue, the importance of this mind comes to the fore, unlocking items that may, just possibly, hold the long-searched-for secret to their question. Only three months in, it will probably take me quite a few many more months, if not years, to get close to the working knowledge of some of the archivists here.

Although in that time, what I have discovered has been brilliant and fascinating. And I have learned that that working knowledge can only be obtained by getting lost in the archive yourself. Each week, the researchers, students, historians, working dramaturgs, and other enthusiasts have their items retrieved for their visits. This is one of the highlights of my week. I must always fight against my own curiosity, to retrieve the items in a timely manner, and to not become lost in the interest of their topic. And it is a fight I often almost lose. From Laurence Olivier’s gloves worn in The Entertainer, to Sir Henry Irving’s preparation book for the 1885 production of Faust, to Julia Trevelyan Oman’s designs for chocolate box lids, to hundreds of playbills from the late 18^th and 19^th centuries, there is an endless stream of wonderful distractions and discoveries during the process of retrievals. The most recent discovery placed before me was the conceptual designs by Ralph Adron for La Creation Du Monde – a ballet by Darius Milhaud which outlines the creation of the world according to African mythologies.

[Conceptual Design by Ralph Adron. Theatre Collection Reference: BTC71/1/6/1/4]

[Conceptual Design by Ralph Adron. Theatre Collection Reference: BTC71/1/6/1/8]

These were brought to my attention during this most recent month, in which the distractions and discoveries of the archive found further use as I took more responsibility in my role managing the Theatre Collection’s social media communications. With immense help and support from the working minds of these archivists, and particularly Laura Dow, the Theatre Collection has shared a range from our wonderful items to our social medias and recently launched Instagram. Two of these items were the above Ralph Adron paintings. This past Monday, as I returned the items that had been taken out for use in the previous week, I picked up these paintings, and felt an instant subconscious thrill at the prospect of what others lay in the drawer they were to be returned to. And as I carefully found the correct position to return each painting to, I discovered a whole host of other fantastic creatures and designs inspired by African creation mythology, and I felt very fortunate have the job that I have.

There is still much more for me to learn in my time here with the Theatre Collection. But as a first lesson I was glad it was this. Namely, the discovery of the living quality of an archive. At times there seems to be an unfortunate public image that archives are rows of dusty shelves filled with untouched tomes. This could not be further from the truth of the true nature of an archive. An archive is a dynamic a living body of materials that must be set in motion as they are explored by researchers and the priceless stories and information contained within them spiral outwards into our collective cultural narrative. And this character of an archive is embodied in the working mind of an archivist, and their particular, irreplaceable relationship to the materials for which they care.

 

Each year the Theatre Collection co-leads a MA unit for the History of Art Department. ‘Curating the Collection’ is an Independent Study Unit, for which students work as a team to research and curate an exhibition based on the Theatre Collection holdings. To start the process, there may be an overarching theme, a new acquisition to showcase, or an event to tie in with (for example Shakespeare 400 in 2016 or the Old Vic Bicentenary in 2018). But within these themes, the students are free to explore the collections, interpret and devise their own exhibition. The unit teaches them a range of curatorial skills, from original research to mounting and framing, writing display texts and organising publicity and a private viewing. The unit provides essential experience for those students wishing to pursue a career in museums and galleries.

For the 2020 exhibition,we wanted to showcase twentieth-century set and costume designers, and an introductory session with the students looked at a range of items that included art college notebooks as well as finished designs for major productions. The students became really engaged with the idea of the creative genesis of a designer and how they developed their ideas. In particular, the work of Julia Trevelyan Oman, Ralph Adron and Yolanda Sonnabend.

The students were especially interested in the idea of translating fantasy and fairy tale into workable sets and costumes, looking at examples of design from ballet and children’s theatre.

The students formed a strong collaborative team at their first session and were exploring all kinds of possibilities for their exhibition. This year we had planned for the exhibition to be staged in the Theatre Collection reading room and library. Past exhibitions there had worked well, with items framed and hung on the walls of these rooms. The MA students however had additional ideas for installations, to recreate a designer’s desk and utilise the surrounding bookshelves.

‘Looking through Yolanda Sonnabend’s uncatalogued archive was an interesting process and inspired a lot of different ideas within our group. We admired all the work she put into each design and the various forms of inspiration taken to make them. Her studio was a big part of her identity as everyone who talked about her always mentioned it, and so it became important for us to exhibit it in some form.’  (Adriana, MA student)

We were all very excited by the potential of these ideas. This was in February.

Due to the rapidly developing situation around COVID-19, the University took the decision to close on Wednesday 18 March and move the remainder of the teaching term online. We put out a call to the History of Art students who arrived on Tuesday 17th and undertook a herculean amount of image scanning and last-minute research in our library. Enough material was gathered but we had to make the decision and break it to the students that the eventual exhibition would be virtual and not in a physical space. There would be no private view but potentially an even wider online audience for their work. Plans had to be changed or even discarded, but the ideas continued to flow, with regular classes and group discussions online.

‘Once we agreed that our exhibition would be moved online  we began to reconsider the shortlist and the objects we originally intended on displaying. We asked ourselves the questions, how does a digitised version of an object affect its interpretation? We realised that, unfortunately, many of the large set design drawings by David Walker that we’d been considering, would not translate due to their size and we decided to leave these out of the exhibition entirely. We had also planned to stage a desk installation as a way to recreate the studio space of Yolanda Sonnabend, to show the chaotic yet productive environment in which she worked. We adapted this idea to a digital platform by presenting objects that showcased Sonnabend’s design inspirations and her design process by displaying personal artefacts and early draft work for various productions.’  (Rebecca, MA student)

As museums and galleries across the world found ways to attract new audiences through online exhibitions, our students were learning new skills that would be very relevant in the ‘new normal’ of planning and staging exhibitions. And it enabled them to think about their audiences and how people can access and understand an exhibition without a physical gallery framework.

‘All of the designers made the most of constraints. The move to an online exhibition has resulted in sharper text and clearly articulated curatorial positions, as there was less space for writing and the items included were reduced. However, this sharpness comes at the expense of physically attending the exhibition. It is not just the scale of individual works that becomes less clear in an online world; it is also the scale of the designers’ archives as a reflection of their talents that becomes less obvious too.’  (Ewan, MA student)

The exhibition Dream Designers: Staging Fantasy celebrates the work of the chosen designers by focusing on their work processes and influences. The first section in particular focuses on children’s theatre and the Ralph Adron designs for Unicorn Theatre’s Lizzie Dripping and the Witch and The Blue Monster. The second section of the exhibition looks at how all three designers approached the ballet of The Nutcracker.

‘Co-curating this exhibition has left me with a deep respect for theatre design. Researching the careers of our chosen designers has made me realise that theatre design is more than realising an aesthetic vision; theatre designers are charged with creating magic.’  (Annie, MA student)

With a final flourish of inventiveness, the students got in touch with Ralph Adron and, through email conversations with him, were able to learn more about his ideas and the challenges that designing for the stage can raise. The exhibition therefore also includes explanatory quotes that add yet another dimension to the works.

‘We were incredibly fortunate that Ralph Adron, one of the designers upon whose work we had created the exhibition was available to answer our questions. Ralph (we quickly became on first name terms in email) reminisced not only about the productions of his we had focused on, Lizzie Dripping and The Witch, The Blue Monster and The Nutcracker but also the processes, working practices and experience of working as a stage designer in his heyday. The insights provided were invaluable in contextualising the decisions made in respect of staging, costume and set designs and the inspirations behind the creative process of a designer.

Some of the correspondence reminded Ralph of elements that he had designed but not remembered or thought about for over 40 years. I was glad that he could see that we were interested in his works and he was also interested in our ideas, themes and inspirations for the exhibition. A wonderful source of enriching information for our exhibition but also a warm and generous person who is still providing delight through his artistry and creativity.’   Lyndon (MA student)

‘One of my favourite design tasks was arranging Ralph Adron’s mice on the title page, as though they were hanging [the title] up themselves! The theme of the exhibition was all about bringing fantasy alive, further, it brought an element of fun to welcome the online visitors into viewing the rest of the curated collection.’   Alicia (MA student)

The exhibition can be seen here and celebrates not just the creativity of the three designers but also the hard work and dynamic adaptability of the MA students. It’s been a privilege to work with them and we wish them every success in their careers.